Policies and Expectations

Academic Bulletin

Undergraduate Bulletin (Stony Brook University)
Graduate Bulletin (Stony Brook University)


SUNY Korea Policy

First, students who have completed at least two (2) semesters at the Songdo campus can take courses outside of SUNY Korea and apply for transfer credits.

Second, students can apply for transfer credits up to six credits per academic year and a total that does not exceed twelve credits.*

(*SUNY Korea allows only 12 credits for transfer to ensure that students graduate with proper credentials of the SBU degrees.)

Third, all the courses the student is trying to transfer should have been taught or operated in English.  Exceptions can be petitioned to the Academic Affairs office of SUNY Korea.

Fourth, students must submit the course syllabi and related course materials to the Academic Affairs office of SUNY Korea when they apply for transfer credits.  The review and granting of any transfer credits is subject to the approval of the transfers office at SBU.

 (1) All students of SUNY Korea are required to attend every class.

 (2) Unexcused absences will seriously affect the student’s final grade in the  course.

 (3) If a student has over 20% unexcused absences in a course, the student’s  final grade in the said course will be an ‘F’.


i) If the class is a 150 minute class, and is held once a week, the 4th unexcused absence will lead to an F grade in the course.

ii) If the class is a 75 minute class, and is held twice a week, the 7th unexcused absence will lead to an F grade in the course.

iii) If the class is a 50 minute class, and is held three times a week, the 10th unexcused absence will lead to an F grade in the course.

iv) In the Intensive English Course (IEC), if a student misses more than 40 hours of the class in a semester, the student will receive an F grade in the course.

 (4) Students should report the reason for the absence to the instructor in  advance, or immediately after the absence.

 (5) When a student gets an excused absence, the student must provide  documentation for the said reason for the absence to the instructor.

 (6) The instructor of the course reserves the right to excuse absences.

 (7) The course instructor may excuse the absence if the submitted documentation fulfills the conditions below.

i) Extreme emergencies (e.g. death in the family)

ii) Severe medical reasons with doctor’s diagnosis (Not a slight illness)

iii) Very important events (e.g. national conference, official school event)

 (8) At the end of the semester, the course instructor should submit a copy of  the attendance sheet to the Academic Affairs Office.


Preamble: The Ministry of Education of the Korean government requires SUNY Korea to offer traditional face-to-face courses, and forbid the offering of excessive online courses.  As a result, SUNY Korea Academic Affairs manages the offering of online courses to meet the mandate.  The online courses for students at SUNY Korea can be broken into two categories, as follows.

  • Category I — These are the online courses which are organized and offered by SUNY Korea, such as BIO 201. Students can register and take these courses as part of their regular course load at SUNY Korea, and do not pay additional tuition if they are already full-time students.
  • Category II — All other online courses which are not offered by SUNY Korea are considered additional courses outside of the regular SUNY Korea offering.  Students who wish to enroll in these such courses must submit a petition, and if approved, are responsible for the relevant tuition and expenses.


Policy and Petition for Approval:

(1)There is no limit of credits for SUNY Korea students to take online courses in Category I, offered by SUNY Korea.


(2)SUNY Korea students may enroll in a maximum of nine (9) credits of online courses in category II throughout their undergraduate career.  Credits beyond this limit will not be recognized as credential for degree, unless a petition was approved prior to taking such courses.


(3)Students who wish to enroll in online courses must petition for approval (use the Google form for petition) to the Dean of Academic and Student Affairs at SUNY Korea when residing at SUNY Korea or SBU. When students submit their petitions, they must report a list, with credit hours, location, and credit granting institution, of all online courses they have taken and plan to take. Petitions to exceed the nine credit limit , will only be considered if students can document it will delay time to degree.


(4)Students who will require a course overload with the addition of an online course, must petition to the Dean of Academic and Student Affairs at SUNY Korea despite University policy that permits continuing students with a 3.00 or higher cumulative grade point average to enroll in up to 23 credits without petitioning in fall or spring terms*.


Overload is defined as taking more than 19 credits in a regular semester, or more than 9 credits in summer or 4 credits winter sessions. See link for the definition at SBU.




• June 2017: add petition requirement via Google form for every online course in Category II; and correct the definition of “overload”; policy is enforced

• April 2017: revise to include the credit limits for online courses not offered by SUNY Korea

• June 2016: initiation of the policy of online courses delineating tuition responsibility

4) SUNY Korea Grievance Resolution Committe Guidelines

1. General

The Grievance Resolution Committee (GRC) considers students, and faculty's complaints of arbitrary, capricious, malicious, or otherwise improper actions related to academic or non- academic matters.

2. Submission of Grievances
 The purpose of the GRC is to assist in the resolution of problems.  Thus, the grievance should be filed in good faith.

Grievances should be brought to the GRC only after unsuccessfully pursuing other avenues of redress, such as discussion with the instructor, the department coordinator, and department chairperson. Grievances should be put in writing, including all pertinent details and evidence, and should be submitted using the reporting form with less than ten (10) pages of attachments, if any, within thirty (30) days of the alleged impropriety. Grievances must be written in English and submitted to the dean of the Department of Academic & Student Affairs.

Further information about grievance procedures may be obtained from the Department of Academic & Student Affairs (academicaffairs@sunykorea.ac.kr or +82-32-626-1122)

3. Composition of the GRC

To foster an impartial committee, a GRC will consist of at least three department chairpersons or designated professors, and one or two professional staff members. At the discretion of the GRC, one or two students may be invited to join the committee for resolution of particular cases. The dean of the department of Academic & Student Affairs will serve as the chair of the committee. In a case where the dean is not able to serve as the chair, the dean may select an interim chair for the committee, such as the associate dean of the Department of Academic & Student Affairs or any department chair. The vice president for Academic Affairs will serve as an ex-officio member of the GRC. When there are not enough committee members available to form a quorum, the chair or the designated interim chair of the committee may identify other members of the University community to serve in order to form a quorum. Also, the chair may have a secretary for administrative purposes.

Usually, the person filing a grievance (PFG) does not attend the GRC meeting. However, the PFG may attend, if a majority of the committee members so request. In this case, committee members should be notified by the chair in advance.

4. Process of Fact Finding

Once the grievance is submitted, it should be shared among GRC members. The GRC should define the scope and the person in charge of fact-finding. Normally, the dean or the associate dean of the Department of Academic & Student Affairs leads fact finding in the presence of a third person from GRC members. Finding fact should be done in consultation with both parties (i.e., PFG and Person Being Accused (PBA)) and witnesses. After fact finding, the result shall be reported to the GRC.

5. Decisions of the GRC

On receiving a grievance, the chair will inform the GRC members and schedule a GRC meeting within two (2) weeks from the date a grievance is received. The chair might provide a summary of the grievance to the members of GRC in advance.

When the GRC makes decisions, the PFG shall not be in the meeting. The GRC can resolve a reported grievance by making final decisions. Such final decisions can be made by a majority vote of committee members. The record and findings from the GRC may not be introduced as evidence in any other proceeding.

6. Limitations on GRC's Authority and Remedy

The GRC considers only charges of clearly improper practices or improper treatment of the PFG. They will not intervene in disagreements about an instructor's intellectual judgment.

7. Return to Grievance Procedures

The GRC shall notify the resolution (i.e., GRC committee’s final decisions) to both the PFG and the PBA within five (5) working days after the close of the GRC meeting. 

Download the form HERE


1.The SUNY Korea-Stony Brook program requires one year of study at Stony Brook University (SBU) in the United States, and that proof of finances will be required to obtain the necessary visa. This may not be applicable for the transferred students.


1.Students must satisfy the pre-academic requirements at SUNY Korea by the Spring semester preceding their visit to SBU home campus.:

A.Requirements for Students Visiting SBU

i.Applied Mathematics and Statistics

1)Cum. GPA 2.0 or above
2)C or higher in WRT 101, AMS 261, 301, 310 at SUNY Korea
3)Junior or Senior year

ii.Business Management

1)Cum. GPA 2.0 or above
2)C or higher in WRT 101, 102 at SUNY Korea
3)Junior year

iii.Computer Science

1)Cum. GPA 2.0 or above
2)C or higher in WRT 101, CSE 114, 214, 215 at SUNY Korea
3)Sophomore or Junior or Senior year

iv.Mechanical Engineering

1)Cum. GPA 2.0 or above
2)C or higher in WRT 101, PHY 131, AMS 151 and D or higher in PHY 132, AMS 161 at SUNY Korea
3)Sophomore year

v.Technology and Society

1)Cum. GPA 2.0 or above
2)C or higher in WRT 101 at SUNY Korea
3)Sophomore or Junior or Senior year

B.Students must be enrolled full-time in SUNY Korea and during their time at SBU.

2.Students must complete remaining Stony Brook Curriculum (SBC) requirements at SBU. Students must obtain required letter grade to pass the SBC courses, and meet the appropriate grade requirements in the major.

3.Students must maintain a full-time matriculation status and it is not permitted for students to take a leave of absence while staying in SBU. Students who are called on their military duty while in the United States must contact Academic & Student Affairs at SUNY Korea immediately and report their status to request for its postponement.

4.According to the agreement made between SBU and the Ministry of Education in Korea, students from SUNY Korea campus are not allowed to transfer to a different major program offered at SBU.


1.Students must go to SBU for two semesters during their undergraduate study. The following regulation applies to all students in SUNY Korea.

A.In order to study at SBU, students must pass the academic condition prescribed by each department and be advised from the department coordinator. Contact the coordinator or Chair if you have any questions regarding the academic condition.

B.Exception will be given to those who take their leave for Korean military duty. Students are not permitted to enroll in courses offered in SUNY Korea while in their one year of residency at SBU.

2.EXCEPTION: Students with unusual circumstances may petition to postpone their visit to SBU. The petition must be approved by SUNY Korea with consultation of the relevant SBU office. When students are out of sequence due to such delay, the university cannot guarantee the offering of adequate courses for their extra semesters in Korea before their visit to SBU. Students under exception are strongly encouraged to consult with the staff of the Academic and Student Affairs.

3.Students, after appropriate approval, will receive an I-20 from SBU for the application of the U.S. F-1 visa. The F-1 visa will be valid for one year, without any extension. Thus, students are required to finish the necessary SBC and major courses within two semesters in the United States without exception. After a year, students are required to return to SUNY Korea to continue their study towards their degree, unless they cannot complete the degree program at SBU within one year.

4.If students do not pass or finish the prescribed SBC courses or required courses in their majors, s/he may/must take those courses in the Winter/Summer sessions, or equivalent. If they fail to pass those courses, the university cannot guarantee the offering of adequate courses for their extra semesters, when they come back to SUNY Korea.


1.Transferred students are not required to visit SBU home campus, if they can fulfill the SBC requirements at SUNY Korea.

2.In order to visit SBU for one semester or two semesters, transferred students must petition to the Academic and Student Affairs. The Dean of the Academic and Student Affairs will review the petition. The Dean has the authority to approve/disapprove it with the number of semester (1 or 2) at SBU.

3.Before they visit SBU, the approved petition must be informed to the College of Engineering and Applied Sciences office or the College of Business office at SBU.

4.Those transferred students, who get the Dean’s approval of one semester visit before their visits to SBU, must return to SUNY Korea after completion of SBC in one semester.

Direct Questions To:
Academic Team
Academic Building A201
Phone: +82-32-626-1122

November 06, 2017
November 10, 2017
November 21, 2017 – Added

IV.Exceptions for transferred students

2.The Dean has the authority to approve/disapprove it with the number of semester (1 or 2) at SBU.






Important Policies and Expectations


Minimal Student Responsibilities

By accepting responsibility for their education, students enhance the development of their academic, social, and career goals. It is expected that students accept responsibility for their academic choices as part of their educational experience at SUNY Korea. Services are available to assist students with academic advising, long-range goals, and career exploration. Students are responsible for reviewing, understanding, and abiding by the University’s regulations, procedures, requirements, and deadlines as described in official publications, including, by way of example only, this Undergraduate Bulletin, the University Conduct Code, the Student Handbook, and class schedules.


Responsibilities in the Classroom

Students are expected to attend class regularly unless other arrangements are made; arrive for class on time and leave the classroom only at the end of class; engage in class discussions and activities when appropriate; exhibit classroom behavior that is not disruptive of the learning environment; secure and turn off all electronic communications and entertainment devices during class time unless otherwise directed by the course instructor. Any use of a cell phone or other unauthorized electronic device during an examination may lead to an accusation of academic dishonesty.

Absentee Policy

Students are expected to report for their examinations and major graded coursework as scheduled. If a student is unable to report for any examination or to complete major graded coursework on time, the student must contact the faculty member immediately. If the student cannot reach the faculty member, then s/he should contact the Department Coordinator or the Office for Academic and Student Affairs immediately.
Although faculty will consider each student’s request on its own merits and not attempt to define ahead of time the validity of all possible reasons a student might give for missing an examination or the date to turn in major graded coursework, instructors are expected to accept an excuse of significant illness, tragedy, or other personal emergencies and to make reasonable alternative accommodations for the student. It shall be the student’s responsibility to provide sufficient documentation to support any such request. Accommodations for other reasons will be at the discretion of the faculty.


Course Responsibilities

Students are expected to observe the requirements for the course and consult with the instructor if prerequisites are lacking; obtain and understand the course syllabus; keep up with the coursework and take all scheduled examinations; address any conflicts in syllabus and exam scheduling with the instructor as soon as possible; review all graded material and seek help if necessary; notify the instructor as soon as possible of any disabilities that might interfere with completion of coursework; complete the course evaluation form fairly and thoughtfully.


Academic Progress

Students are expected to take an active part in assessing their academic progress each semester, and to monitor their progress towards completion of graduation requirements. They are expected to review academic policies and procedures described in the current Undergraduate Bulletin and its Supplements; know basic University, college, and departmental graduation requirements in their chosen majors and minors so they may plan completion of these requirements; maintain personal copies of a tentative degree plan, progress reports, general educational material, and transfer credit evaluations until after graduation; see that any academic records from other universities are transferred and received by all the appropriate offices (Stony Brook University Admissions and Academic and Transfer Advising Services Office) for evaluation.

Interactions with Faculty, Instructors, and other Students

Students are expected to understand the concept of academic honesty and adhere to its principles; be respectful and polite to all instructors and other students; be familiar with and abide by the University’s sexual harassment policies as well as University policies regarding consensual relationships between instructors and students; consult the Student Conduct Code about other aspects of student conduct in and out of the classroom.


Minimal Instructional Responsibilities

Instructors at SUNY Korea have teaching responsibilities that involve a broad range of methods. The following list of responsibilities does not define good teaching; it defines only a minimal set of conditions and practices that faculty members and teaching assistants are expected to observe in performing their teaching functions.


Assessment of Student Performance

• Homework assignments, examinations, and term papers should be evaluated and returned promptly. Written comments, explaining the instructor’s criteria for evaluation and giving suggestions for improvement, should be provided.

• Instructors are responsible for providing students with appropriate and timely notification about their academic performance in a course. An examination or other assessment measure should be administered, graded, and returned to students before the end of the ninth week of classes.

• Examinations and term papers submitted at the end of the term should be graded and either returned to students or retained for one semester.

• Any change to the course grading policy during the semester must be announced and made available to all students enrolled in the course. Assigning additional work to individual students who wish to improve their grades, during or after the semester, is prohibited.

• Instructors must observe the Final Examination Schedule available at the website. Instructors of courses taught on the semester schedule may only give a unit exam in class during the last week of the semester if a final examination is also given during the Final Examination Period.

• Instructors must observe state laws, federal laws, and University policies regarding accommodations as noted in the Bulletin (e.g., student participation in University-sponsored activities or equivalent opportunity/religious absences). Accommodations such as make-up exams, assignments, or other coursework that fall outside of the purview of these laws and policies are at the discretion of the instructor.

Classroom and Conference Responsibilities

• Instructors must meet their classes regularly and promptly, at times and places scheduled. Instructors must be present for the complete duration of examinations.

• Classes should be canceled only for the most serious reasons, and students should be given advance notice, if at all possible, of instructors’ absences.

• Instructors must schedule and maintain regular office hours to meet their students’ needs, minimally three hours per week in the instructor’s office or another officially designated space on campus at times convenient to the schedules of as many students as possible. The instructor may choose to augment these hours with electronically based communication.

• Office hours should be announced in class and posted outside instructors’ offices and in department offices.

• Instructors should be available for appointments with students who are unable to meet with them during regularly scheduled office hours.

• Instructors are responsible for careful supervision and classroom preparation of teaching assistants assigned to their courses.

• The policy on electronic devices, described in the section Minimal Student Responsibilities, shall be announced before each course examination.

Course Definition and Requirements

• Instructors must adhere to the course descriptions in the Undergraduate Bulletin.

• Prerequisites that are not stated in the Bulletin or the Supplement or the Class Schedule may not be imposed.

• Instructors are required to assign grades on the basis of the body of work for which all students are responsible, as described in the syllabus. Grades shall be submitted in accordance to university policy #P207

• Instructors must conduct any teaching and course evaluation survey that has been approved by their departments, or by the College or University Senates. The results of class evaluations should be used in periodic reviews and revision, when appropriate, of the course.

• A written syllabus that clearly defines the content, course requirements and the learning objective(s) and outcomes of each course must be distributed at the beginning of the course, made readily available throughout the Add/Drop period, and kept on file in the department office. The syllabus should include:

- Explicit Learning objectives to specify student expectations

* For courses that satisfy the Stony Brook Curriculum and/or the Diversified Education Curriculum, the syllabus learning outcomes must incorporate the specific learning outcomes that have been approved for that course by the faculty.

- Instructor office hours

- The specific basis for calculating the final grade

- Information about examination dates and times

- The class policy on make-up exams, which must be consistent with university policy on Student Participation in University Sponsored Events, the policy on Final Exams and the New York State Education Law regarding Equivalent Opportunity and Religious Absences.

- A detailed course description from the Bulletin. Instructors may expand on the Bulletin description but not reduce or modify the Bulletin description.

- A tentative schedule of required readings and/or assignments.

- Required course materials and textbooks

- The Provost’s statements on Disability Support Services (DSS), Academic Integrity, and Critical Incident Management. See details below.


Required Syllabi Statements

The University Senate has authorized that the following required statements appear in all teaching syllabi on the Songdo campus as on the Stony Brook Campus.


Disability Support Services (DSS) Statement:

If you have a physical, psychological, medical or learning disability that may impact your course work, please contact One-Stop Service Center, Academic Building A201, (82) 32-626-1117. They will determine with you what accommodations, if any, are necessary and appropriate. All information and documentation is confidential.

In addition, this statement on emergency evacuation is often included, but not required: Students who require assistance during emergency evacuation are encouraged to discuss their needs with their professors and One-Stop Service Center.


Academic Integrity Statement:

Each student must pursue his or her academic goals honestly and be personally accountable for all submitted work. Representing another person’s work as your own is always wrong. Faculty are required to report any suspected instances of academic dishonesty to the Academic Judiciary. For more comprehensive information on academic integrity, including categories of academic dishonesty, please refer to the academic judiciary website.


Critical Incident Management Statement:

The State University of New York, Korea expects students to respect the rights, privileges, and property of other people. Faculty are required to report to the Office of Judicial Affairs any disruptive behavior that interrupts their ability to teach, compromises the safety of the learning environment, or inhibits students’ ability to learn.


Professional Conduct and Interaction with Students

• Instructors must report all suspected occurrences of academic dishonesty to the Committee on Academic Standing and Appeals (for classes in the College of Engineering and Applied Sciences).

• Instructors should always be aware that in teaching and advising they represent the University. They are bound by the University’s sexual harassment policies. Instructors are also bound by University policies that prohibit any consensual relationships with students that might compromise the objectivity and integrity of the teacher-student relationship. Examples include romantic, sexual, or financial relationships.

• Instructors should strive to maintain the privacy and confidentiality of students’ examinations, homework, and final grades.

• In dealing with students, instructors should be polite, helpful, and fair. They should take into account the wide range of cultural factors and physical challenges that can affect learning, and should attempt to help students overcome any disadvantages.